Skip to main content
Schemeline
Menu

Selective licensing software

How a licence moves from application to the register.

Every application follows the same steps in one case list.

Choose a planTry the demoBook a call

Licensing workflow

Seven steps, from the first form to the renewal.

  1. Application

    The applicant uploads each certificate with its expiry date, and pays Part A on the council's payment page.

    Validation checklist for a demo application: the gas safety record is marked as a problem because it expired before the application was sent, and the address, fee, EICR, EPC and fit and proper checks are marked as checked, each with its rule.
    An application in the demo with an expired gas safety record flagged.

  2. Validation

    The officer works through a checklist and requests a missing document by letter from the case.

  3. Draft licence

    The draft licence takes the scheme's conditions and goes out with the notice of intention to grant.

    IllustrationDraft licence
    SL-0398

    31 Tansy Close, ZZ1 7TC

    • Licence holder

      Demo Homes

    • Term

      1 Mar 2026 to 28 Feb 2031

    Conditions (3 of 12 shown)

    1. 1.Provide a current gas safety certificate to the council each year.
    2. 2.Give each tenant a written statement of the terms of their occupation.
    3. 3.Keep smoke alarms in working order on every storey.

    Conditions come from the scheme settings. The officer can edit them for this property.

    A draft licence with the scheme's conditions.

  4. Representations

    Each representation is logged with the council's response, until the closing date.

  5. Grant

    The officer records the decision, the licence goes out with a notice of grant, and Part B is paid.

  6. Register

    The licence joins the public register the day it comes into force.

    Public register search in the demo: a street or postcode search box and 200 licences found, each with its address, licence number, property description, licence holder and manager.
    The public register in the demo, searched by postcode.

  7. Renewal

    Reminders go out on the council's dates, and a renewal starts from the last application.

Also in the case

The rest of a licence's life sits in the same record.

  • Variations

    A new holder, manager or condition is a variation on the same case.

  • Inspection notes

    Notes and photos are added on a phone.

  • One officer per case

    A case can be assigned to one officer, from submission through to licence issue.

What we leave out

Some work is better done by other tools and firms.

  • HHSRS scoring

    Stays in the tool your officers use for it.

  • Unlicensed property prediction

    A supplier's target list can be imported.

  • Native apps

    Officer screens work in a phone browser.

  • Administration as a service

    Your officers make every decision.